Vehicles Logistics Officer

Job Summary

The Vehicles Logistics Coordinator is responsible for coordinating and monitoring vehicle importation and logistics activities to ensure timely delivery, regulatory compliance, cost efficiency, and operational effectiveness. The role involves managing vehicle inspections, customs clearance documentation, coordination with regulatory authorities, shipment tracking, logistics cost control, and maintaining accurate records. The position supports inbound, outbound, and inventory logistics operations while ensuring compliance with company standards, customs regulations, and technical requirements.

Key Responsibilities

• Manage and coordinate vehicle importation and logistics activities from shipment arrival through customs clearance and final delivery.
• Fill, track, and maintain inspection and study forms for all incoming vehicles.
• Ensure compliance with vehicle specifications, technical regulations, customs requirements, and company standards.
• Verify and document inspection results for each incoming shipment.
• Coordinate with customs authorities, JSMO, freight forwarders, and internal stakeholders to facilitate smooth clearance processes.
• Ensure timely submission of technical documentation to Customs and JSMO.
• Review and maintain accurate customs clearance documentation and related records.
• Archive customs invoices and logistics documents in accordance with company procedures.
• Verify customs clearance costs and ensure accuracy of logistics-related expenses.
• Assist internal teams in understanding and applying customs regulations, tariffs, and import requirements.
• Support inbound, outbound, and inventory logistics operations to ensure timely execution of business activities.
• Monitor shipment status and coordinate logistics activities with suppliers, shipping agents, and service providers.
• Identify opportunities to reduce logistics expenses while maintaining service quality and compliance requirements.
• Prepare and analyze logistics reports, cost analyses, and operational performance data.
• Maintain a comprehensive archive of inspection forms, customs documentation, shipment records, and logistics reports.
• Support import and export logistics requirements related to business operations and special projects.
• Identify operational issues and implement corrective and continuous improvement actions.
• Ensure compliance with company policies, safety regulations, and quality standards.
• Coordinate with relevant departments to ensure smooth workflow and operational efficiency.
• Perform any other duties assigned by the direct manager.